Check the documents
Read the insurance certificates and licence documents subcontractors send, note the expiry dates written on them, and list what is missing.
What AI could run / construction and trades
Let AI draft the notice. You decide what goes out.
Connected AI agents can check subcontractor documents for gaps and expiry dates, then draft variation notices and progress-claim summaries from your project record. A project manager reviews each draft and decides what is sent and when. Payment deadlines are set by state law, and a person owns them.
Discuss your businessPotential implementation areas
Define the work.
Keep the decision.
Draft the notices
Prepare a variation notice and a summary of work done for a progress claim, from the project record, for review.
Keep the record
Log what was drafted, who reviewed it and when, in the system where you already keep project records.
Example / not a live deployment
AI prepares.
A person decides.
Illustrative example
Request or documents arrive → Agent checks documents and project record → Agent drafts variation notice and claim summary → Project manager reviews → Project manager decides what is sent and when → Record kept
Deadlines under state Security of Payment law are the person's call. The agent drafts. It does not decide when anything is due.
What the rules say
What Security of Payment law and industry sources say
The ABS found that 6% of construction businesses reported using AI in 2024-25, against about 12% of all businesses. The survey asks whether a business uses AI, not how much.
ABS, Characteristics of Australian Business 2024-25, AI use by industry tableIn NSW, a payment claim is a written claim that states the amount due and describes the work, goods or services claimed. It is served on the respondent, and the date it was received is recorded.
NSW Government, Making a payment claim (Security of Payment Act 1999 (NSW), s 13)A head contractor serving a payment claim on a principal must give a supporting statement that its subcontractors have been paid. Knowingly giving false or misleading information is a serious offence.
NSW Government, Making a payment claim (s 13(9))A payment schedule is the written response to a payment claim. It identifies the claim, states the amount the respondent will pay (which can be nil) and gives reasons for any shortfall.
NSW Government, Responding to a payment claim (s 14)A payment schedule is not compulsory in NSW, but a respondent that does not serve one in time is liable for the full amount claimed and loses contract-based defences in adjudication or court.
NSW Government, Responding to a payment claim (s 15)Queensland defines a payment claim and a payment schedule in similar terms but sets its own response period. The periods differ between states, so each business needs to know which Act applies to a given contract.
Building Industry Fairness (Security of Payment) Act 2017 (Qld), ss 68, 69 and 76Master Builders Victoria lists good AI governance as clear rules on what data goes into AI tools, someone responsible for AI-informed decisions, checking outputs, and a human accountable for important decisions.
Master Builders Victoria, AI in Construction, 14 September 2026Master Builders Victoria advises caution in using AI for legal advice, contract interpretation, building code compliance, engineering and safety-critical decisions.
Master Builders Victoria, AI in Construction, 14 September 2026
This page summarises government guidance, one state Act and an industry-body article. It is not legal advice, and Security of Payment rules and deadlines differ by state and by contract. Read the sources and take your own advice. No regulator or association has reviewed Numaya's work.
Questions builders and trades businesses ask
Clarity before commitment.
How many builders use AI?
The ABS found that 6% of construction businesses reported using AI in 2024-25, compared with about 12% of all businesses. The ABS says the question only asks whether a business uses AI and was not designed to measure how much.
Can AI manage payment claim and payment schedule deadlines?
No. Response periods are set by each state's Act and by the contract, and they differ between states, so a person decides and owns them. An agent can draft a claim summary or a response from your project record. A project manager checks it against the Act and the contract and decides when it goes out.
What should AI stay out of in a building business?
Master Builders Victoria advises caution with legal advice, contract interpretation, building code compliance, engineering and safety-critical decisions. Our flows draft from records and leave those calls with people.
Where do subcontractor insurances and licences live?
In the system where you already keep them. An agent reads what is there, notes the expiry dates written on the documents and lists gaps for a person to follow up. It does not replace the record.
Related industries
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